Archiving Policy

Archiving Policy for Queen Arwa University Journal:

  1. Integration with Established Preservation Services:

    • CLOCKSS: A global, not-for-profit joint venture between libraries and publishers, offering a sustainable dark archive to ensure the long-term survival of web-based scholarly content.
    • LOCKSS (Lots of Copies Keep Stuff Safe): This system provides libraries with digital preservation tools to collect, preserve, and provide access to their own, locally stored content.
    • Internet Archive: As a digital library offering free universal access, archiving in the Internet Archive would provide another layer of preservation and accessibility.
  2. Collaboration with Academic and National Libraries:

    • National Libraries: Partnering with national libraries for archiving can be a strategic step. This ensures legal deposit and preservation within the country of origin, enhancing the journal's credibility and heritage.
    • University Libraries: Collaborating with university libraries, especially those with strong digital preservation programs, for archiving and long-term access.
  3. Use of Specialized Scholarly Archiving Systems:

    • PKP PN (Public Knowledge Project Preservation Network): This free service can be used to preserve the journal's OJS (Open Journal Systems) content.
  4. Adoption of Open Access Repositories:

    • Utilizing existing open access repositories to archive and disseminate the journal's content.
  5. Regular Backups and Updates:

    • Implementing a policy for regular backups and updates to the journal's digital content, ensuring that the latest versions are always preserved.
  6. Format and Accessibility Considerations:

    • Ensuring that the archived materials are in formats that allow long-term preservation and are easily accessible to users.
  7. Periodic Review of Archiving Strategy:

    • Regularly reviewing and updating the archiving strategy to keep pace with technological advancements and changes in digital preservation best practices.

This policy aims to provide a comprehensive, multi-faceted approach to preserving the Queen Arwa University Journal's scholarly output, ensuring its longevity and accessibility for future generations of researchers and scholars.